Digital mailroom solutions are growing in popularity across the globeWith adoption of similar digital transformation solutions becoming a necessary step in preparing for the future of workHere are a few simple reasons why:
- Security
- Cost-Savings
- Remote Work Enabled
- Control
- Efficiency
The pandemic has urged many organizations to move to a remote work environment, where accessibility is a key marker of successIf teams can no longer access their mail in physical office locations, there is an immediate lag in customer service responsiveness and inaction related to sensitive customer dataMoving to a digital mailroom solution can solve these accessibility problems and empower the next generation of hybrid work models.
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Digital Mailrooms Reduce Transmission Risk
The coronavirus pandemic has undoubtedly changed the way businesses operateTeams are increasingly concerned about their physical health in correlation with the unknown long-term effects of the virusCalling on organizations to rethink their operations to drive greater security and ease for their teams and the communities they serve.
Having a digital mail solution in place cuts way back on the risk of people spreading germs due to human touch involved in the physical mail processThis means that any paper mail that could possibly be carrying contaminants will be far away without a hint of a threat to anyone in the company.
Digital Mailrooms Save Money
When you shift to digital mail you can actually save $1 or more per every piece of mail that comes inTransportation, labor, storage, routing, and handling add up in costsBy choosing to handle all of the paper mail through the use of a digital solution you remove the extra labor and handling costs.
Digital Mailrooms Provide Better Security
Physical mail is laden with security issuesUnlike physical mail, digital mail provides complete transparency behind who’s accessed, distributed and deleted mail assetsOften organizations process and distribute sensitive customer information every second — calling for a solution to drive encryption to protect against identity theft and fraudBy harnessing digital mail your organization can feel confident in its ability to protect the customer base it serves.
Digital Mailrooms Leverage More Control
A digital mailroom is made up of sophisticated software that is designed to allow users to access, distribute and integrate documents.
The user interface allows access to the documents, but also tracks and keeps tabs on each process that the document goes throughThis way all eyes that see it are accounted forEach document will always end up right where it is supposed to go with an electronic trail every step of the way.
Digital Mailrooms Are More Efficient
Paper mail is bulky and messyIt is the old way of doing thingsJust about every aspect of receiving mail takes a ton of excess energy and timeIt has to be opened, sorted, scanned, and directed to where it goesIt also takes days to communicate via paper mailDigital mail takes away all of the drags and snags of traditional paper mailThis leaves the business with a fresh new solution to the age-old problems of snail mail.
Discover Your Digital Mailroom Solution Options
Digital transformation is a process for the ever-evolving businessWhether you have one office in a single location or thousands of offices all around the globe, digital mail can be a legitimate option that has the potential to not only save money but save lives as wellTake the time to discover your options and find the kinds of resources for digital transformation that will help you take your business to the next level of excellence and efficiency.