5 Reasons to Seek Digital Mailroom Solutions

Digital mailroom solutions are growing in popularity across the globe. With adoption of similar digital transformation solutions becoming a necessary step in preparing for the future of work. Here are a few simple reasons why:

• Security
• Cost-Savings
• Remote Work Enabled
• Control
• Efficiency

The pandemic has urged many organizations to move to a remote work environment, where accessibility is a key marker of success. If teams can no longer access their mail in physical office locations, there is an immediate lag in customer service responsiveness and inaction related to sensitive customer data. Moving to a digital mailroom solution can solve these accessibility problems and empower the next generation of hybrid work models.

Digital Mailrooms Reduce Transmission Risk

The coronavirus pandemic has undoubtedly changed the way businesses operate. Teams are increasingly concerned about their physical health in correlation with the unknown long-term effects of the virus. Calling on organizations to rethink their operations to drive greater security and ease for their teams and the communities they serve.

Having a digital mail solution in place cuts way back on the risk of people spreading germs due to human touch involved in the physical mail process. This means that any paper mail that could possibly be carrying contaminants will be far away without a hint of a threat to anyone in the company.

Digital Mailrooms Save Money

When you shift to digital mail you can actually save $1 or more per every piece of mail that comes in. Transportation, labor, storage, routing, and handling add up in costs. By choosing to handle all of the paper mail through the use of a digital solution you remove the extra labor and handling costs.

Digital Mailrooms Provide Better Security

Physical mail is laden with security issues. Unlike physical mail, digital mail provides complete transparency behind who’s accessed, distributed and deleted mail assets. Often organizations process and distribute sensitive customer information every second — calling for a solution to drive encryption to protect against identity theft and fraud. By harnessing digital mail your organization can feel confident in its ability to protect the customer base it serves.

Digital Mailrooms Leverage More Control

A digital mailroom is made up of sophisticated software that is designed to allow users to access, distribute and integrate documents.

The user interface allows access to the documents, but also tracks and keeps tabs on each process that the document goes through. This way all eyes that see it are accounted for. Each document will always end up right where it is supposed to go with an electronic trail every step of the way.

Digital Mailrooms Are More Efficient

Paper mail is bulky and messy. It is the old way of doing things. Just about every aspect of receiving mail takes a ton of excess energy and time. It has to be opened, sorted, scanned, and directed to where it goes. It also takes days to communicate via paper mail. Digital mail takes away all of the drags and snags of traditional paper mail. This leaves the business with a fresh new solution to the age-old problems of snail mail.

Discover Your Digital Mailroom Solution Options

Digital transformation is a process for the ever-evolving business. Whether you have one office in a single location or thousands of offices all around the globe, digital mail can be a legitimate option that has the potential to not only save money but save lives as well. Take the time to discover your options and find the kinds of resources for digital transformation that will help you take your business to the next level of excellence and efficiency.